1. Overview

Kidda (“we”, “our”, “us”) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website, apply for a role, join our community, or use any of our services.

We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and all relevant privacy laws.

By using our website or submitting your information, you agree to the practices described in this policy.

2. Who We Are

Kidda teaches Punjabi to adults and children through structured courses delivered online and in small groups.

Our legal entity details:

Business Name: Kidda Ltd
Email: [email protected]
Address: 61 Bridge Street, Kington, United Kingdom, HR5 3DJ

We act as the Data Controller for all personal information we collect.

3. What Personal Data We Collect

We collect the following categories of personal data, depending on how you interact with us:

A. When you apply for a role

Name

Email address

Phone number

Location/timezone

CV, work history, and qualifications

Your answers to application questions

Availability

Interview notes

References (if applicable)

B. When you enquire or sign up to Kidda

Name

Email

Phone

Payment details (processed securely by Stripe / your chosen provider)

Learning preferences

Any messages you send us

Attendance records

C. When you visit our website

IP address

Device type

Browser type

Cookies

Basic analytics (Google Analytics or similar)

D. Communications

Emails

WhatsApp messages

Recorded lessons (if applicable)

Support queries

We only collect what we need to deliver our services or assess applications.

4. How We Use Your Personal Data

We use your personal information for the following purposes:

For Applicants

Reviewing and assessing your application

Contacting you about your application

Arranging interviews and work samples

Evaluating suitability for a role

Completing hiring checks and references

Keeping records of your application process

For Students & Parents

Delivering lessons and supporting your learning

Tracking attendance, progress, and outcomes

Sending reminders, homework, or resources

Managing payments and subscriptions

Providing customer support

General Uses

Improving our services

Internal analytics and performance tracking

Responding to messages or enquiries

Ensuring safety, quality, and compliance

Marketing (only with your explicit consent)

We do not sell your data or share it for advertising purposes.

5. Our Legal Basis for Processing

Under UK GDPR, we process data using the following legal bases:

1. Contractual necessity

To deliver lessons, manage your account, or process your application.

2. Legitimate interests

To operate Kidda effectively (e.g., recruitment, analytics, internal reporting).

3. Consent

For marketing communications or where legally required.

4. Legal obligation

Where we must keep certain information for tax or compliance purposes.

6. How We Store and Protect Your Data

We store your data securely using reputable third-party systems such as:

Go High Level (CRM)

Google Workspace

Calendly / scheduling tools

Stripe (payment processing)

Notion (internal processes)

We implement strict access controls and only authorised team members can view your data.

All systems use secure encryption and comply with GDPR.

7. How Long We Keep Data

We retain data only as long as necessary:

Applicants: up to 12 months from final decision

Student records: up to 6 years for legal purposes

Marketing data: until you withdraw consent

General enquiries: up to 12 months

You may request deletion at any time (subject to legal exceptions).

8. Who We Share Your Data With

We only share data with trusted service providers who help us run Kidda, such as:

CRM and automation platforms

Email service providers

Payment processors

Cloud storage providers

Scheduling tools

Communication platforms

These providers only process data on our behalf and cannot use it for their own purposes.

We do not sell personal data.

9. International Transfers

Some of our service providers operate outside the UK. Where this occurs, we ensure legal safeguards are in place, such as:

UK-approved Standard Contractual Clauses (SCCs)

Adequacy decisions

Equivalent data protection standards

10. Your Rights Under UK GDPR

You have the right to:

Access your personal data

Correct inaccurate data

Request deletion

Withdraw consent at any time

Object to certain types of processing

Request data portability

Restrict processing

Make a complaint to the ICO

To exercise your rights, contact us at: [email protected]

11. Cookies

We use cookies to improve user experience and analyse site performance. You can disable cookies in your browser settings.

12. Links to Other Websites

Our website may link to external pages. Kidda is not responsible for their privacy practices.

13. Updates to This Policy

We may update this Privacy Policy occasionally.
We will update the “Last updated” date and notify you of material changes.

14. Contact Us

If you have any questions about this Privacy Policy or your data, please contact us by email: [email protected]